Calendar

iGEM 2020 Calendar

On this page you will find important Competition dates for: March, April, May, June, July, August, September, October, November and December

The iGEM 2020 Calendar has all of the deadlines and important dates for our iGEM teams. Please make sure you review them with your teammates and mark your calendars for the big deadlines, especially the Freezes happening in October! If you have any questions, please don't hesitate to contact iGEM HQ by emailing us at hq [AT] igem [DOT] org.

Note: Take extra care to note the times of the deadlines! Most due dates and freezes are at 11:59PM / 23:59PM EDT (midnight). The two new video deadlines will be at 11:59AM EDT (midday). Times are stated in EDT (Eastern Daylight Time, UTC -04), or EST (Eastern Standard Time, UTC -05) after November 1.

Competition Calendar Updated
August 10, 2020

The iGEM 2020 Calendar was updated on August 10, 2020, to reflect new deadlines and freeze dates for the 2020 Competition. Please check the calendar below for these important updates! You can find the full list of updates here

MONTHS:
All
March
April
May
June
July
August
September
October
November
December
MARCH
2

Regular Team Registration Opens

Regular team registration for the 2020 season opens today. For details about fees and payment, please see our Competition Registration Page.

APRIL
MAY
15

Regular Team Registration Closes

Regular registration ends May 15, 2020 at 11:59PM EDT.

15

Opening Day!

May 15 is Opening Day for iGEM 2020! On this day you can view and edit the safety forms, update your team rosters, make your track selection, and much more!

It’s important to note that this does not refer to the day you begin your project. Teams can begin their work at any time.



Track Selection Opens

Teams can indicate their track preference while track selection is open. Track selection will allow other teams interested in the same track to find you and possibly form useful collaborations. Your team's final track selection is due on August 7, 11:59PM EDT.



Team Roster Opens

For collegiate teams, Team Rosters are used to determine if your team will be categorized as an Undergraduate or Overgraduate team (high school teams are automatically placed into the high school section). This will impact the track awards and special prizes you can compete for during the competition, so make sure your Team Roster is correct and up to date. Only the team members (including PIs, instructors, students, and advisors) listed on the Team Roster will be officially recognized as iGEM 2020 participants. Everyone on the Team Roster will receive participation certificates, so please make sure your Team Roster is up to date! The deadline for Final Team Roster is August 7 at 11:59PM EDT. Manage the team roster.



Safety Form and Safety Check-Ins Open

Team Safety Check-In forms open and are accepted throughout the iGEM competition. Your team's Safety Form opens. Both the Check-Ins and Safety Form are reviewed by the iGEM Safety Committee. Please review the Safety Form carefully to make sure you understand every component of the form prior to the due dates.

  • An initial version of the Safety Form (Preliminary) is due on June 26 and any team member may submit these parts of the form.
  • The Safety Form (Final) is due on September 11 and your Primary PI must submit the final, completed form.


GitHub Sign-Up Opens

The iGEM GitHub Repository sign-up opens today. This is a requirement for Software Track teams, but any team writing software may request access to the iGEM GitHub Repository. Teams may sign up for access by emailing software [AT] igem [DOT] org. The deadline to submit your code documentation is October 19 at 11:59PM EDT.



15

Opening Weekend Festival begins

Visit the Opening Weekend Festival page for the schedule of events!

16

Late Team Registration Opens

Late team registration for the 2020 season opens today. For details about fees and payment, please see our Competition Registration Page.

JUNE
15

Virtual Giant Jamboree Registration Opens

Regular registration for the Virtual Giant Jamboree ends on August 31 at 11:59PM EDT! Each team must be registered by this date in order to ensure you have a presentation session at the Virtual Giant Jamboree!

26

Preliminary Safety Form Due

An initial version of your Safety Form is due June 26, 11:59PM EDT. This includes your team's contact information, information about your lab, and information about your project. Any team member may fill this in and save the form for submission.

30

Late Team Registration Closes

Late team registration ends at 11:59PM EDT

JULY
8

Date Change: Check-in Day: Roster and Track

Today we are asking teams to add all of your team members to the roster (if not done already) and to select the track you think you might be in this year. You can access both of these actions on your Team Information Page, found through the Team List. To add team members, your Primary PI must provide you with the "Membership Code" they can see when they are logged in.

Please note: For High School teams, you cannot add members directly to your roster but you can apply to join the team. We need to receive your Consent Form before the team member will be approved to join the team.

If you have any problems, please email us at hq [AT] igem [DOT] org.

AUGUST
7

Final Track Selection due: DEADLINE EXTENDED TO OCTOBER 2

7

Final Team Rosters due: DEADLINE EXTENDED TO OCTOBER 2

26

Testing day

More information coming soon!

31

Virtual Giant Jamboree Registration closes: DEADLINE EXTENDED TO SEPTEMBER 30

SEPTEMBER
11

Final Safety Forms Due

Your team's Safety Form must be completed and submitted by September 11, 11:59PM EDT / 23:59 EDT.

Your Safety Form must be completed and submitted by one of the team's PIs by September 11, 11:59PM EDT / 23:59 EDT. If you will not be able to complete this form before the deadline, please email us at safety [AT] igem [DOT] org and tell us about your situation.

25

Team Project Promotion Videos Due

Your team's Project Promotion Video must be submitted by September 25, 11:59AM EDT / 11:59 EDT.

This year, teams are required to create a Project Promotion Video. You must submit your project promotion video by September 25, 11:59AM EDT. Instructions for submission will be available on the Project Promotion Video page closer to the deadline.

30

Virtual Giant Jamboree Registration closes

Regular registration for the Virtual Giant Jamboree ends on August 31 September 30 at 11:59PM EDT / 23:59 EDT! Each team must be registered by this date in order to ensure you have a presentation session at the Virtual Giant Jamboree!

OCTOBER
1

Virtual Giant Jamboree Late Registration opens

More information coming soon.

2

Final Track Selection due

Final track selections must be finalized by October 2, 11:59PM EDT / 23:59 EDT.

Why is this deadline important?
Track selection is important as it directly impacts the Virtual Giant Jamboree presentation schedule. We will group teams together by track in random groups of three to fit within the presentation schedule. Track selection also impacts the awards that will be given during the Virtual Giant Jamboree (for example, if there are no teams in a specific track, then there will be no award given for that track). You can make your track selection on your Team Profile Page.

2

Final Team Rosters due

Your team roster must be finalized by October 2, 11:59PM EDT / 23:59 EDT.

Why is this deadline important?
For collegiate teams, Team Rosters are used to determine if your team will be categorized as an Undergraduate or Overgraduate team (high school teams are automatically placed into the high school section). This will impact the track awards and special prizes you can compete for during the competition, so make sure your Team Roster is correct and up to date. Only the team members (including PIs, instructors, students, and advisors) listed on the Team Roster will be officially recognized as iGEM 2020 participants. Everyone on the Team Roster will receive participation certificates after the Virtual Giant Jamboree, so please make sure your Team Roster is up to date! The deadline for Final Team Roster is August 7 October 2 at 11:59PM EDT / 23:59 EDT. Manage the team roster.

9

Team Project Title and Abstract Freeze

Your team project title and abstract must be submitted by October 9, 11:59PM EDT / 23:59 EDT.

Why is this deadline important?
Your team project title and abstract is important for your team's Judging Form. You need to add your title and abstract to your Team Profile Page, which will be automatically copied over to your Judging Form. It's the first item about your project that your Judges will see upon viewing your Judging Form, so make sure to submit it on time! Your project title and abstract will be posted online for everyone to view prior to the Virtual Giant Jamboree.

23

Final Judging Form Due

Your team judging form must be finalized by October 23, 11:59PM EDT / 23:59 EDT.

Why is this deadline important?
The Judging Form informs your team's judges about the medal criteria you have fulfilled as well as any special prize(s) you have nominated your team to compete for at the Virtual Giant Jamboree. This deadline allows iGEM Headquarters to assign the judges to your team, so this is a very critical deadline for every team. Please make sure you fill out and save your form by October 14 October 23, 11:59PM EDT / 23:59 EDT.

27

Registry Pages Freeze

The Registry Freeze for the 2020 Virtual Giant Jamboree is on October 27, 11:59PM EDT / 23:59 EDT.

Why is this deadline important?
All of your Registry pages must be completed by this deadline, as we will freeze the entire Registry until after the Virtual Giant Jamboree. Teams must finalize their Registry Part pages so the judges can begin their assessment of your work. For all parts, all of your part documentation and characterization data must be on the Main Page of the Registry Part page(s).

27

Software Team GitHub Freeze

The GitHub Freeze for the 2020 Virtual Giant Jamboree is on October 27, 11:59PM EDT / 23:59 EDT.

Why is this deadline important?
Every Software Track team must submit their code documentation to the iGEM GitHub Repository for evaluation by the judges.

27

Wiki Freeze

The Wiki Freeze for the 2020 Virtual Giant Jamboree is on October 27, 11:59PM EDT / 23:59 EDT.

Why is this deadline important?
The Wiki Freeze is important for the judging process of the competition. Judges will be assigned their teams and begin judging assessments the next day. Your Wiki is the public face of your project, so make sure you begin work on it early to avoid last minute problems and mistakes. Once the wikis are frozen, users can no longer make any changes until they are unfrozen after the Jamboree. Please be sure to read through the the wiki requirements! No extensions will be provided (no exceptions!) and judges will begin their assessment the next day, so make sure all changes are done by October 19 October 27, 11:59PM EDT / 23:59 EDT.

IMPORTANT: All teams must follow the Wiki Rules. Failure to follow these rules may prevent your team from winning medals or prizes.

PLEASE NOTE: During week of wiki freeze, iGEM experiences higher than normal traffic which can lead to strain on our servers and sessions timing out for users. iGEM HQ recommends that users do not wait till the last days to work on and/or finish their wikis. Edits done during the final week should be very minor edits (spelling mistakes, updating images, etc.).

30

Team Presentation Videos Due

The Team Presentation Videos are due on October 30, 11:59AM EDT / 11:59 EDT.

Why is this deadline important?
Every team must create and submit a Team Presentation Video this year. You must submit your project presentation video by October 30, 11:59AM EDT. Instructions for submission will be available on the Presentation Video page closer to the deadline.

TBD

Virtual Giant Jamboree Late Registration closes

More information coming soon!

NOVEMBER
TBD

Poster Freeze

More information coming soon!

13

Opening Ceremony for Giant Jamboree

Virtual Giant Jamboree begins. More information coming soon!

14

Giant Jamboree begins

Visit our 2020 Giant Jamboree page for the most up-to-date information.

22

Giant Jamboree ends

Visit our 2020 Giant Jamboree page for the most up-to-date information.

25

Team Wikis Thawed

Team wikis will be thawed so teams can edit and update their wiki pages with their final results from the Virtual Giant Jamboree and to fix any mistakes they may have made prior to the Wiki Freeze. The wikis will be re-frozen and archived on December 18, so please finish your edits and updates by that date.

DECEMBER
18

Closing Date for 2020 Competition / Wiki Archive Date

Team wikis will be re-frozen and archived at 11:59PM EST / 23:59 EST. Teams will not be able to edit their pages again after this date, so please ensure all content is correct!

UPDATES

August 10, 2020

The iGEM 2020 Calendar was updated on August 10, 2020, to reflect new deadlines and freeze dates for the 2020 Competition. The full list of updates can be found below:

  • Final Team Rosters due: Friday, August 7 -> Friday, October 2
  • Final Track Selection due: Friday, August 7 -> Friday, October 2
  • Testing Day: Wednesday, August 12 -> Wednesday, August 26
  • Giant Jamboree Registration closes: Monday, August 31 -> Wednesday, September 30
  • Giant Jamboree Late Registration opens: Tuesday, September 1 -> Thursday, October 1
  • Team Project Promotion Videos: September TBD -> Friday, September 25 at 11:59AM EDT*
  • Final Safety Forms Due: Friday, September 11 -> Friday, September 11 (no change)
  • Team Project Title and Abstract due: Friday, September 25 -> Friday, October 9
  • Final Judging Form due: Wednesday, October 14 -> Friday, October 23
  • Github Freeze: Monday, October 19 -> Tuesday, October 27
  • Registry Pages Freeze: Monday, October 19 -> Tuesday, October 27
  • Wiki Freeze: Monday, October 19 -> Tuesday, October 27
  • Team Presentation Videos Due: TBD -> Friday, October 30 at 11:59AM EDT*
  • Poster Freeze: TBD
  • Opening Ceremony for Giant Jamboree: Friday, November 13
  • Giant Jamboree begins: Thursday, October 29 -> Saturday, November 14
  • Giant Jamboree ends: Monday, November 2 -> Sunday, November 22
  • Team Wikis Thawed: Thursday, November 5 -> Wednesday, November 25
  • Closing Date for 2020 Competition / Wiki Archive Date: Friday, December 11 -> Friday, December 18